Regular, Full-Time Human Resources Coordinator - Dryden
Competition # ADM 26-15
Situated along the Trans-Canada Highway between the neighbouring city centres of Winnipeg and Thunder Bay, the District of Kenora is comprised of several communities in Northwestern Ontario, offering an experience in nature like no other. With its main administration office in Dryden and other office locations and ambulance bases across the District, the Kenora District Services Board (KDSB) is the integrated service delivery agency dedicated to improving everyday lives through early learning and care, housing, paramedic, and social services.
We are currently seeking to hire a regular, full-time Human Resources Coordinator located in Dryden, Ontario, to join our Administration team. Our employees enjoy a healthy work environment, professional development, and an opportunity to make a difference in the lives of others.
Reporting to the Manager of Human Resources (HR), the Human Resources (HR) Coordinator delivers efficient and effective HR services to support a positive workplace culture. They collaborate with departments to achieve organizational objectives and advise, guide, and develop effective HR solutions to support varying operational needs. With guidance and support from the Manager of HR, the HR Coordinator fosters positive labour, employee, and management relationships by advising on labour and employee relations matters, policy and legislative compliance, and the interpretation and administration of collective agreements. Overall, this position plays an integral role by supporting the values and goals of prioritizing the safety and well-being of our team, having an engaged, fully resourced team, and improving community well-being and belonging. Additionally, the HR Coordinator participates in strategic-level conversations and planning on various issues in collaboration with the Manager of HR, Directors, and, when requested or required, Chiefs (including the Chief Executive Officer).
KEY RESPONSIBILITIES INCLUDE:
- Supports and participates in the resolution of employee and labour relations matters in collaboration with the Manager of HR by tracking and maintaining grievance files and logs; participating in labour management and other similar meetings; and informing the Manager of HR and Senior Leadership team regarding current HR matters that may result in a grievance, legal proceedings or that may require legal consultation.
- Delivers support services regarding performance management matters by coaching and guiding people leaders to address and resolve performance issues within their teams, preparing coaching and disciplinary letters; and supporting leaders to ensure performance management issues are appropriately documented.
- Populates and maintains a current inventory of all job descriptions within the assigned portfolio, ensures adherence to the approved template and considers impacts on pay equity and consults with the Manager of HR as needed.
- Supports workforce planning initiatives, plans and carries out full-cycle recruitment and selection activities, and supports the orientation and onboarding of new employees, in collaboration with people leaders.
- Develops interview questions and pre-employment testing criteria with the applicable people leader(s), participates in interviews and administers employment testing, conducts reference checks, prepares offer letters and employment contracts, and notifies external applicants of the results of the selection process.
- Compiles and distributes new hire information internally as required and develops employee orientation programs and presents orientation programs.
- Liaises with the payroll department to ensure the correct application of policies, collective agreements and employment legislation, and shares confidential employee information for input and processing (e.g., offer letters, employment contracts, rate-of-pay adjustments).
- Oversees claims administration of workplace accidents/incidents and non-occupational injuries and illnesses, and processes other employee leaves of absence in accordance with the applicable legislation, collective agreements, and benefits plan, and/or policy.
- Represents the employer at meetings regarding early and safe return-to-work and workplace accommodation discussions, communicates with the case manager and other representatives of the applicable insurer as required, and provides claim-related information to inform the Manager of HR.
- Guides and informs the creation and review of draft HR policies, directives, forms and other similar documents by collaborating with the Manager of HR and HR team.
- Collaborates with people leaders on the investigation and resolution of a broad range of workplace matters, including performance-related issues, employee conduct concerns and workplace violence and harassment.
- Performs administrative and operational support for the HR department by gathering data to inform decisions, maintain accurate, current and complete filing systems and personnel records.
- Processes incoming and outgoing mail, drafts forms, letters, reports, and memos, proofreads and edits correspondence, reports, proposals, job descriptions, and other documents.
- Responds to internal and external HR-related inquiries and refers inquiries to the appropriate individuals or departments across the organization.
- Performs other HR duties as assigned.
SUCCESSFUL CANDIDATES WILL HAVE:
- Excellent organizational and time management skills with the ability to adapt to changing priorities and maintain composure in stressful situations.
- Be a proven self-starter with a demonstrated ability to work independently and as part of a team, with minimal supervision.
- Well-developed interpersonal skills to establish and maintain effective working relations with people at all levels of the organization, along with external contacts.
- Excellent written and verbal communication skills.
- Strong consulting, interviewing, problem-solving and conflict-resolution skills.
- The ability to establish and maintain a variety of personnel and related records requiring confidentiality and security, to handle personal and sensitive information, and format and draft various correspondence, forms, and reports with a high level of attention to detail and accuracy.
- Thorough knowledge of employment-related legislation and the ability to understand and interpret policies, directives, collective agreements and other related documents and explain them to others, ensuring they understand and can then administer or apply them appropriately.
- An understanding of relevant legislation, including the Employment Standards Act, Labour Relations Act, Ontario Human Rights Code, Pay Equity Act, Occupational Health and Safety Act, and Workplace Safety and Insurance Act.
- Excellent computer skills with working knowledge of Microsoft Office (Word, Excel, and Outlook).
- The ability to motivate cooperation and mediate competing perspectives and interests as it relates to human resources matters.
QUALIFICATIONS WILL INCLUDE:
- Post-secondary diploma or degree in Human Resources or similar from a recognized college or university.
- Two (2) years’ related work experience in HR is required, with demonstrated experience providing guidance and advice regarding human resources matters.
- Experience working within a non-union and unionized work environment is required. Experience working in the municipal or public sector is an asset.
- CHRP/CHRL or other professional designation in HR is an asset.
- Working knowledge of a Human Resources Information System (HRIS) is beneficial.
- Possess and maintain a valid Ontario Class G (or equivalent) driver’s license in good standing and have the ability to rent a vehicle if needed.
- Ability to provide a satisfactory Criminal Record and Judicial Matters Check
- Legally eligible to work in Canada.
Along with an excellent benefits package and participation in the OMERS pension plan, we offer a salary ranging from $79,467.45 – $91,190.72 per annum.
Interested applicants are invited to submit a cover letter and resume by email, referencing the competition number in the subject line, on or before May 11, 2026, at 4:00 pm local time to:
Tiffany Coffey, Manager of Human Resources
Kenora District Services Board
Email: tcoffey@kdsb.on.ca
This posting is for an Existing Vacancy
While all responses are appreciated, only those applicants selected for an interview will be contacted.
Confidential information provided by applicants will be used for the purpose of this competition only and will be protected in accordance with the Municipal Freedom of Information and Protection of Privacy Act.
The KDSB will make accommodations available wherever possible to applicants with disabilities upon request during the recruitment process. The KDSB is an equal opportunity employer. KDSB does not use artificial intelligence tools to screen, assess, or select applicants for this position
